Keep shelter records together,
from intake to outcome.
Create a profile for each animal and record its care, location and movements. Staff and volunteers can work from shared information throughout the animal’s stay.
Start a record when an animal arrives
Create the animal’s profile with its name and the details you know, then record its intake date, reason and origin. Add photos and further care information as it becomes available.
- Record identification and photos
- Use Unknown for unconfirmed medical statuses
- Add the intake date and reason
- Keep notes about the arrival
Record why an animal leaves
Choose an outcome reason such as adoption, transfer, return to owner or death. Consistent categories help your team review departures and prepare counts from the recorded events.
- Record the animal, date and outcome reason
- Add a destination and notes
- Review outcome history
- Use outcome categories in analytics
Coordinate medication rounds
Enter prescribed medication courses with doses, frequencies and phase durations. The medication board shows the schedule and lets caregivers record doses as they are given.
- Set courses with several phases
- Review current dosage and course dates
- Record administered doses
- Print a course for a caregiver
Organise animals by shelter location
Create locations that reflect the areas your team manages, such as intake or isolation. Assign animals to those locations so staff can find the current recorded group for each area.
- Name locations to fit your shelter
- Use standard or custom location types
- Review assigned animals and counts
- Keep notes and documents with a location
Review shelter activity in analytics
Analytics brings together recorded animal counts, neuter and microchip status, intake and outcomes, and financial summaries. Use it to review trends and check the information behind your reports.
- Review monthly intakes and outcomes
- Compare outcome reasons
- Review population history
- See income and expense summaries
Follow up on changes
The activity log identifies recorded actions and the people who made them. Logged field edits can show previous and updated values.
Match access to each role
Invite staff and volunteers with their own login. Set permissions for care, finance, documents and administration according to their responsibilities.
Keep paperwork with the relevant records
Attach surrender forms, vet reports and agreements to the animal. Invoices can also be attached to the related payment record.
Reasons an animal arrives or leaves
Build reports from everyday records
Recording arrivals, departures, care and spending as the work happens gives your team a clearer reporting history. Review the available summaries and exports against the information each report needs.
Questions shelters ask
Can I enter earlier arrivals and departures?
The intake and outcome forms let you choose the event date and link an existing animal. Use the original dates and notes when recording earlier events.
Does Pawsies support other animal types?
Yes. Organisation settings includes cats, dogs, rabbits, birds and wildlife. You can add custom types for other animals and configure their fields.
Animal TrackingCan our vet have limited access?
Yes. Use Custom access to choose permissions for animals, medical records and medications, and leave unrelated areas disabled.
User ManagementWhat can we export?
Organisation settings offers CSV exports for 13 record types, including animals, movements, expenses and feeding records. Each contains a defined set of columns; the document export is a register rather than the uploaded files.
ExportCan we review who changed an animal’s record?
Yes. The activity log records actions with the person and time. For logged field edits, it can also show previous and updated values.